Suppliers

Expand Energy Suppliers

As a high-quality supplier, you are a critical partner in our work producing affordable, reliable, lower carbon energy. We are committed to a partnership built on trust, safety, ethics and fair practices.

Before we begin our work together, Expand Energy will evaluate your company’s safety and environmental record and financial performance. We will also confirm that you will uphold our Supplier Code of Conduct (including our Human Rights Policy), which sets expectations for how we work according to our company core values.

Policies

Expand Energy requires the following information when submitting invoices: 

  • Invoice backup – Please attach as a PDF and include all pertaining backup documentation. 
  • Valid cost object – Expand Energy requires a Cost Center, Workorder or WBS element. 
  • Purchase Order/PriceBook – If Expand Energy personnel gives you a purchase order or a PriceBook, please bill against the PO or PriceBook in OpenInvoice. 

Key contacts: 

Invoices

Expand Energy and its affiliates require invoices to be submitted electronically through OpenInvoice.

It is important to us to pay our business partners on time. To avoid delays, follow our invoice guidelines and format and ensure you are sending your invoice to the appropriate entity as listed on the landing page.

OpenInvoice is Expand Energy’s electronic invoicing program. It offers several benefits, including:

  • Invoice tracking and improved efficiency
  • Direct customer communication
  • Remittance and payment detail
  • Same-day dispute resolution

Once you become an approved supplier, email supplierrelations@expandenergy.com to set up an OpenInvoice account. Please include the below information in your email:

  • Quantity of invoices with Expand Energy and affiliate companies
  • Whether invoices are sent from multiple supplier names / sites
  • Name of existing OpenInvoice supplier account (if applicable)
  • Contact information for your company’s electronic invoicing administrator

Below are requirements to help ensure your invoice is submitted correctly and paid efficiently.

Do:

  • Submit one invoice per job
  • Submit your invoice within at least 90 days of the date of work
  • Ensure you are invoicing the correct Expand Energy entity and providing all necessary backup documents (signed field tickets, bid award sheets, etc.)
  • Include the relevant information for processing (invoice number and date, service date, description of work performed or product purchased)
  • Include correct cost object information, such as work orders, WBS elements and cost centers, as well as the rig or gathering location (if appropriate)
  • Submit a purchase order for controllable equipment (to be provided by a Expand Energy team member)

Don’t:

  • Group multiple jobs under a single invoice.
  • Wait too long to invoice; Expand Energy is not obligated to pay invoices past 90 days after the date of work
  • Submit invoices to the field for processing
  • Be inconsistent with your invoice amounts (make sure your invoice page matches the amount submitted in OpenInvoice)
  • Lump sum bill
  • Enter nondescript itemization (such as product or service)

Expand Energy utilizes PriceBooks within OpenInvoice to automatically validate electronic invoices submitted by our suppliers against the applicable contracted prices. Suppliers who reference PriceBooks when submitting invoices will experience fewer payment delays related to invoice validation and approval.

We reserve the right to require selected suppliers to reference PriceBooks when submitting invoices. If required, the Expand Energy PriceBook Administrator (PBA) will email suppliers 30 days in advance of the requirement which is to be referenced on all invoice submissions through OpenInvoice.

To establish PriceBooks in OpenInvoice, you can:

  • Attach pricing to a written agreement between your company and Expand Energy (the agreement, such as a Scope of Work, must be executed by the supplier and an officer of Expand Energy or a duly authorized designee) or
  • Enter into an Electronic Pricing Agreement (EPA) and memorialize pricing as described in the EPA section of this page

For more information, contact PBA@expandenergy.com.

For Suppliers with an active Electronic Pricing Agreement with Expand Energy, the following terms apply:

  • Pricing may be offered by Supplier and accepted by Expand Energy in the manner indicated below. Subject to the terms of the Electronic Pricing Agreement, the submitted pricing will become effective and binding on both parties upon Expand Energy’s acceptance.
    • On or after August 1, 2023: Supplier may offer pricing to Expand Energy by submitting the proposed pricing to Expand Energy via the Pricing Agreement tool in OpenInvoice. Expand Energy’s acceptance of the pricing is indicated by Expand Energy’s approval of the pricing within OpenInvoice.
    • Prior to August 1, 2023: Supplier may offer pricing to Expand Energy by submitting the proposed pricing, in a Microsoft Excel format provided by Expand Energy, via email to any Expand Energy Supply Chain representative. Expand Energy’s acceptance is indicated by written notification by the Expand Energy Price Book Administrator to any Supplier representative that Expand Energy accepts the pricing.
  • If Supplier and Expand Energy have entered into a written agreement that imposes a limitation on price changes, all prices established or modified pursuant to the Electronic Pricing Agreement are subject to the terms of that agreement, and any purported establishment or modification of contracted prices contrary to that agreement are void.
  • For information about entering into an Electronic Pricing Agreement, please contact your Expand Energy Supply Chain representative.

Below are different status descriptions as noted in OpenInvoice.

StatusDescription
NewInvoice has not been saved or submitted and is not yet recorded in the database.
SavedInvoice was saved but not yet submitted.
SubmittedInvoice has been submitted and is not yet approved.
DisputedInvoice has been disputed by Expand Energy and is currently waiting for supplier action. The invoice can’t be deleted but can be modified, resubmitted or cancelled.
ResubmittedInvoice has been disputed by Expand Energy, modified by the supplier, and resubmitted.
CancelledDisputed invoice that is subsequently cancelled by the supplier or the system. This invoice can’t be modified or resubmitted.
ApprovedInvoice has been reviewed and approved for payment.

Within the invoice journal section, you may see additional status descriptions.

StatusDescription
ForwardedThe invoice was forwarded within the system; both the sender and recipient should be listed.
ProcessingThe invoice is in the workflow and Expand Energy has performed an action on the invoice.
CommentedAdditional information was noted about the invoice.
UnapprovedExpand Energy returned a previously approved invoice back into the workflow for issue resolution. The invoice reverts to the status it had prior to being approved.
PaidPayment details received from Expand Energy. These details could include payment date, amount, unique payment identifier and payment method.

OpenTicket (OT) is used to document the quantity of goods received and services provided by your company. Financial approval of the goods and services are established at the time of invoicing and OT provides the option for automated receipt confirmation, resulting in faster payment processing.

As a supplier, you should submit an OpenTicket when both:

  • Goods and services are not issued on a Expand Energy PO
  • Your services require a Expand Energy employee to confirm delivery / verification of services

OT submission guidance:

  • OT allows you to enter your information directly, offering copy ticket, excel import and integration functionality with your field ticket system.
  • Your OT submission should be consistent in detail and charges summary to a signed paper field ticket. Additional information may be attached to the OT.
  • Please only utilize the Labor / Equipment / Material ticket type.
  • You must have the below data when submitting an OT.
    • Requisitioner
    • Service date range
    • Subtotal amount without taxes
    • PDF backup
    • If provided, cost object (WBS / CC / WO)

Help for OT submissions:

Payments and Taxes

Please see below for answers to your questions related to payments and tax information. After reviewing these answers, if you have additional questions, email supplierrelations@expandenergy.com.

Please email supplierrelations@expandenergy.com.

Our preferred method of payment is direct deposit via ACH. If you have not yet set up your payment method, email supplierrelations@expandenergy.com.

As a standard guideline, Expand Energy pays invoices 60 days after receiving your invoice. For your company’s specific terms, please review your MSA.

Payments are processed each week on Tuesday / Wednesday / Thursday.

Please utilize the invoice search functionality in OpenInvoice to view the status of your invoice as well as payment details. If you need additional information, email supplierrelations@expandenergy.com.

Please email supplierrelations@expandenergy.com.

As part of Expand Energy’s ongoing commitment to strengthening payment security, we have partnered with Eftsure, a trusted payment verification provider, to help verify supplier payment details. Eftsure provides an additional layer of protection by helping ensure payments are made to the correct recipients and reducing the risk of payment fraud. Some suppliers may receive an email from Eftsure requesting verification of their payment information. If you receive this communication, we ask that you please review and respond promptly.

If you have any questions or require additional information, please contact us at supplierrelations@expandenergy.com or Eftsure directly at customersupport@Eftsure.com. Thank you for your cooperation and support in helping us maintain secure payment processes.

Please email jibinquiry@expandenergy.com.

Expand Energy offers multiple early pay discount options. Click here for more details.

Expand Energy holds several industry tax exemptions, sales tax permits and direct pay permits, as detailed below.

CompanyPermit or ExemptionState
Expand Energy CorporationIndustry exemption, TDPOK, PA, TX
Compass ManufacturingManufacturing exemptionOK

For sales tax questions, email salestaxrequests@expandenergy.com.

For questions about your 1099, email ap1099inquiry@chk.com.

Company Contact Information

Expand Energy Corporation

supplierrelations@expandenergy.com
Ph: 877-245-1427
Fax: 405-849-0004

P.O. Box 548806
Oklahoma City, OK 73154

Compass Manufacturing

compass@expandenergy.com
Ph: 405-735-3518

P.O. Box 18496
Oklahoma City, OK 73154

Safe and Compliant Operations Policy

Learn more

HSER Resources

Learn more

Compass Manufacturing

Compass Manufacturing, L.L.C. was formed to supply Expand Energy with gas compressor packages and related production equipment. The company began fabrication activities in January 2008 with 150-horsepower three-stage compressor packages. Compass has increased the quantity, size and type of future equipment as required by Expand Energy’s aggressive drilling and completions program.

For more information, visit the Compass website at compassmanufacturingllc.com.

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